Exclusive Services
How our Party Rentals Work & FAQ'S
What to expect from a Cozysleepover experience?
We provide a hassle-free experience and delight our clients. In preparation for our arrival, on the day of your sleepover, you will need to clear the party room. Then simply leave the rest to us.
Before your guests arrive, we will deliver, assemble and style your chosen collection, beautifully decorated to perfection with bedding, bunting, pillows, fairy lights and rugs. Then when you’ve finished, we will come back the next day to pack it all up, leaving you with only happy memories to cherish forever.
We do not ship our rentals nor can they be picked up. We want to make sure that the setup looks exactly how we and the client envisioned it.
We will agree a tentative delivery time with you and confirm this with you 24 hours prior to your party date. We generally allow 60-90 minutes for a party set up for 6 -8 teepees, and 45 -60 minutes for party pack down.
How much do you charge for a sleepover experience?
Overnight rental of Cozy sleepovers Teepee is based on packages. Rental packages come in the tent count of 2,4,6 each tepee will incur an additional fee this information can be found on the packages Tab.
This includes absolutely everything you could possibly need for your sleepover, including handcrafted themed teepee, proper mattresses, bedding (duvet/comforter & sleeping pillow), decorative pillows, bed tray and fur rugs. Then we add decorative accessories, such as twinkling lights. All your guests need to provide is their overnight bag and a sense of adventure.
Do you charge a Delivery fee ?
Yes due to the recent inflation in gas prices we charge a Delivery fee for anything 15 miles from the zip code 76063. Anything outside our delivery zone, will incur an additional fee.
Is there a set time for teepee setups?
We do teepee setups anytime between 9am - 5pm. We always contact our clients 24 hours prior to your party date to confirm party set up time. We do understand that there are unforeseen circumstances, so to better assist you, any request for teepee setups outside of our normal setup time will incur an after hours fee.
How much space do I need?
The overall width of the teepee and mattress is 36 inches wide by 6ft 2 inches long. The best configuration for small spaces is to have 2 rows of teepees facing each other e.g. a space of 12ft x 14ft works well for 6 -8 teepees.
Please remember to allow space in front of the teepees for guests to access their teepees. Each teepee set up requires a minimum of 3ft x 7ft. If you are unsure if you have enough room, don’t hesitate to contact us with your room measurements.
May I hold a teepee party in a hotel or clubhouse?
Absolutely. You will need to check that the party room is cleared in preparation for our arrival and you will also need to ensure that the venue is aware of our arrival and provides adequate loading/unloading facilities and access to the party room.
How far in advance of the event should I book?
It’s best to book as soon as you have settled on a date. Due to the high demand for parties on Friday and Saturday nights we recommend booking at least 2 months in advance to avoid disappointment. Once you have a date in mind, schedule a consultation with us, so that we may discuss your ideas and confirm availability.
Once my party is booked, what do you require from me?
We are a full service provider, which means that everything for your sleepover is included... all the teepees, bed linen, lighting and decorative accessories. So once your booking is confirmed, all we need from you is to clear the party room ready for our arrival on the day of your party. We create personalized name plaques for each Teepee, so if you would kindly provide guest names before the event that would be great. Other than that, all we ask is for you to bring a sense of fun and adventure. We aim to make it easy for you to focus on making the party a dream come true.
What age do you recommend for kids sleepover?
We embrace any age and cater to all life's celebrations. From experience, typically kids are ready for a sleepover from about 6 or 7 years old.
For the younger children, or those not quite ready for a full sleepover, consider a "semi-sleepover." Perhaps a pajama party between 5pm and 9pm, where the kids watch a movie, drink hot cocoa and have a couple of hours sleep, while the adults enjoy themselves.
How is the bedding cleaned?
All bedding is laundered after each use. We use the #1 recommended detergent brand by dermatologists, allergists, and pediatricians.
Sleeping pillows and freshly laundered pillowcases are included with each theme.
Coronavirus Update Jan 2024
To advise that every precaution is being taken to ensure your teepee party is risk free. All of our bed linens are machine washed after every sleepover experience. All other fabrics (teepee covers and decorative pillows) are spot cleaned and are treated with a safe, natural, non-toxic, antibacterial solution. All hard surfaces are disinfected.
Are there any Terms and Conditions that I should be aware of?
As the party host, you need to be aware that you will be responsible for the replacement of any lost or damaged goods.
There have been a couple of incidents with glow stick leakages, slime, chocolate candy, colored drinks, and vomit which have damaged fur, linens, and teepee fabrics etc. Trust us, the last thing you want is for your own furnishings to be ruined too! Messy crafting activities such as painting or pampering activities such as facials and nail polishing need to be undertaken well away from the tent area please. We appreciate your understanding.
Once my party is booked, what do you require from me?
We are a full service provider, which means that everything for your sleepover is included... all the teepees, bed linen, lighting and decorative accessories. So once your booking is confirmed, all we need from you is to clear the party room ready for our arrival on the day of your party. We create personalized name plaques for each Teepee, so if you would kindly provide guest names before the event that would be great. Other than that, all we ask is for you to bring a sense of fun and adventure. We aim to make it easy for you to focus on making the party a dream come true.
Are there any Terms and Conditions that I should be aware of?
As the party host, you need to be aware that you will be responsible for the replacement of any lost or damaged goods.
There have been a couple of incidents with glow stick leakages, slime, chocolate candy, colored drinks, and vomit which have damaged fur, linens, and teepee fabrics etc. Trust us, the last thing you want is for your own furnishings to be ruined too! Messy crafting activities such as painting or pampering activities such as facials and nail polishing need to be undertaken well away from the tent area please. We appreciate your understanding.
Contract & Payment
A $ 150 non refundable deposit is required to book an event. The deposit secures the date and time. In order to confirm your event, a contract must be signed along with the deposit.
Terms and conditions are found within the contract. The balance is due on the date of the event.
Cancellation Policy
Life happens if you have to cancel and reschedule, we ask for 2 week’s notice and we can book another date that’s available within 90 days of the original party date, otherwise, the deposit fee will be forfeited.
We understand things happen, especially right now!
Cancellations made within 14 days or fewer the event are not eligible for a refund and you will forfeit your deposit.
Cancellations made due to weather conditions on the date of the event are automatically eligible for date exchange within 90 days of the original party date.
Form of Payment
Payment of deposit must be in the form of direct deposit, after acknowledgement and acceptance of this agreement. Subsequent payment(s) may be by direct deposit or cash. Details for payment available on business website.
DELIVERY OF GOODS
The business will only deliver goods personally to the hirer. The hirer must therefore be present at the nominated address to accept the goods at an agreed upon time. Failure of the hirer to be present for collection will result in cancellation of event. Cancellation policy will then apply. Onus is on the hirer to inspect goods upon receipt and report (to the business) any damage to goods or discrepancies to the hire agreement, whilst the business is present. The business may, through negotiation with the hirer, attempt to resolve any such faults or discrepancies prior to the event where practicable. The business is not obliged to compensate the hirer for any such faults or discrepancies reported after the event.
LIABILITY TO THIRD PARTIES
The Business will not be liable for any claim for personal injury, death, loss or damage to the property he supplier can not be held responsible for any damage to any person or object, prior to, after or during the rental period. The renter hereby agrees no to hold the supplier liable for any injuries to persons or pets prior to, after or during the rental period. The renter further agrees not to hold the supplier liable for any damage to any real or personal property, including but not limited to damage to walls, floors, carpet, or furniture, prior to, after, or during the rental period. The renter agrees not to bring any claims or actions against the supplier for any damage or harm resulting to any person, pet, real or personal property caused prior to, after or during the rental period.
Photography:
Cozysleepovers reserves the right to use photographs taken at your event in any promotional media controlled by us. Rest assured that we will never use identifying information in these images. If you would like an image removed, please contact us immediately via email or text. Feel free to tag cozy sleepovers in any of your social media posts.
The terms and Conditions of the agreement is binding on any guest, visitor and affiliate of the renter during or after the course of the rental period, regardless whether the Agreement has been signed by the renter or 3rd party.
